Outdoor events are becoming increasingly popular. But planning an outdoor event requires much more than just choosing a beautiful location. From technology to weather forecasting, there are numerous factors that must be considered.

Company parties, team-building activities, summer festivals, or exclusive client events – truly special moments are created outdoors that guests will remember for a long time. As an event agency for outdoor events in Munich, we handle the entire organization from setup to access control.

Why outdoor events are so special

Compared to indoor events, outdoor events offer:

• More space and flexibility for creative concepts
• A relaxed, open atmosphere
• Unique natural and urban backdrops
• Diverse opportunities for activities and show elements

It is precisely this combination that creates an experience that resonates with guests more emotionally. However, the many options also make planning an outdoor event more challenging. Your event agency for outdoor events in Munich understands the challenges of planning.

Planning Outdoor Events – These Are the Challenges

The following points should be considered early on:

• Permits: Many public spaces require official approval
• Technology: Power, lighting, and sound must be secured differently outdoors
• Catering: Weather-appropriate food and beverage concepts are crucial
• Weather Plan B: Tents, pavilions, or indoor alternatives are essential
• Safety: From emergency exits to medical care, everything must be clearly regulated

Professional tips from your event agency for outdoor events in Munich

Events that take place outdoors differ from indoor events when it comes to planning. In addition to basic organizational points, tried-and-tested tricks help make outdoor events particularly successful:

• Create an atmosphere: With atmospheric lighting, torches, or fairy lights, even a simple location appears inviting.
• Flexible furniture: Lightweight, weatherproof furniture can be quickly rearranged and provides more customization options.
• Interactive elements: Games, photo spots, or live acts increase the length of stay and the fun factor.
• Test the acoustics: In windy conditions or in open spaces, sound can easily be lost – a dress rehearsal with technical equipment is a must.
• Plan for sustainability: Reusable tableware, regional products, and a well-thought-out waste management plan leave a positive impression.

Especially when it comes to larger events, working with an experienced outdoor event agency in Munich can be a good idea. We at mbw know the best locations, have experienced technical partners, and ensure that everything runs smoothly even in the event of unpredictable weather.

Conclusion

Outdoor events are unforgettable when they are professionally implemented. Anyone planning an outdoor event should start preparing early and also consider emergency scenarios. It's even easier with us as an experienced partner at your side: This ensures that every outdoor event becomes a special experience.